In this guide we show you how to manage compliance information on a supplier level, using the IAND platform.
How to create compliance requests
There are two ways to request compliance information from a supplier. You can either submit a request (for your supplier to provide you with information) or upload a document for your supplier to review.
When uploading documents (e.g. Code of Conduct for your supplier to approve)
Visit your supplier’s company page.
Click ‘Upload document’ In the ‘Compliance & Contracts’ module.
Complete the form below. Remember to add the files that you wish your suppliers to agree to. You can add multiple files.
Your supplier will receive an email to review the documents.
Your supplier will log in to IAND and mark the documents as ‘Approved.’
You will be notified via email as soon as your supplier has approved the documents.
The ‘Compliance & Contracts’ module on the company page will now include status as ‘Approved’.
When requesting items (such as Public Indemnity insurance)
Unlike ‘Upload’ where you provide documents for your supplier to review, you will request what item(s) you require from your supplier.
Visit your supplier’s profile page.
Click ‘Request document’ in the ‘Compliance & Contracts’ module.
You may either;
a) Select from one of the preset compliance requests in the dropdown and select a deadline (presets are managed by level A - Super users) or
b) request a custom document, link in the top right corner.
Complete the form.
Important! Complete the form once for each document you would like to request. This enables you to approve and track expiry of each item separately.
Your supplier will receive an email that requests your specified documents.
Your supplier will log in to IAND and upload the documents.
You will be notified via email as soon as there are items ready to review.
You will be able to Approve or Reject the items.
The ‘Compliance & Contracts’ module on the company page will reflect your verdict.