You can now manage your bids, challenges and frameworks within your IAND portfolio.

We designed Opportunities to support the different types of opportunities you manage with your suppliers, from frameworks with multiple successful candidates, to mini tenders where one fixed price candidate will win.

Within an opportunity you can send private messages, update all suppliers simultaneously and review submissions with an approvals workflow that creates an automatic audit trail.

To help you get started with opportunities straight away we’ve included some tips on:

  • Using Opportunities for bids and mini-tenders
  • Using Opportunities for Frameworks
  • Using Opportunities to set challenges

Get in touch with support@iand.com if you’d like to test opportunities in a sandbox environment. You can also explore a short clickable guide here.

Using Opportunities for bids and mini-tenders

Opportunities makes it easy to manage a bid from start to finish. Any live supplier in your Company Index can be invited to join a bid / mini tender. In opportunities you can:

  • Prepare a draft and assemble a longlist of suppliers
  • Make your bid live and invite suppliers
  • Set a deadline, and monitor submissions
  • Manage updates and clarifications
  • Track submissions and award winners

Note: you can use Opportunities for a single source proposal too! Simply invite one supplier to the opportunity.

Tips:

  • Keep your opportunity title short but descriptive – this is included in notifications to suppliers and is how you and your colleagues will view the bid on the Opportunity Index and Supplier’s Profile.
  • Attach documents to the opportunity with full details of the bid and keep the description short. Use it to summarise the project or to highlight key points about the bidding process.
  • Remember to include a deadline for submissions – you can edit this during the bidding period, if required.
  • Suppliers can send your team private messages on platform. Inform them in your bidding document that this is how they should submit clarifications and queries.
  • You can use the private message feature to issue the contract for signature to the winning supplier, creating a full audit trail.

Using Opportunities for frameworks

You can also use Opportunities to manage the communication with suppliers on a framework, major project or category group. For example you can:

  • Hold heads of terms, key commitments, or code of conduct in one place and make them available to all suppliers on the framework.
  • Provide regular or ad hoc updates to all suppliers on a framework at the same time. For example, advertise a meet the buyer event.
  • Add new suppliers during the life of the framework and give them access to past updates.
  • Manage private messages and clarifications.

Tips:

  • Keep your opportunity title short but descriptive – this is included in notifications to suppliers and is how you and your colleagues will view the bid on the Opportunity Index and Supplier’s Profile.
  • Use the description to explain how you will be using this opportunity to provide regular updates and how this will benefit the suppliers. Attach key documents such as heads of terms or relevant code of conduct.
  • Don’t include a deadline if you plan to use it the opportunity for ongoing communications. Deadlines are not enforced but trigger reminders.
  • Flag that the suppliers can use the private messaging to ask any questions about the framework, but you’re not expecting them to submit any proposals.

Using Opportunities for setting challenges

Opportunities can be used to set challenges to your suppliers, such as an open call for innovation or a competition.

Tips:

  • Make your title clear as to the nature of the challenge – use key words like “Open call” or “Competition”. Remember – this is included in emails to suppliers and is how you and your colleagues will view the bid on the Opportunity Index and Supplier’s Profile.
  • Use the description to explain how you will be running the challenge. For example, is there a deadline? Can suppliers submit multiple proposals? Are proposals reviewed when they come in or is there a monthly review cycle?
  • Only use the deadline if there is one. Deadlines aren’t enforced but trigger reminders.
  • Flag that the suppliers can use the private messaging to ask any questions.
  • Use updates to issue clarifications, and provide details of any successes or new information that can help your suppliers.

If you have any questions on Opportunities, please contact your account manager or support@iand.com.

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