The Compliance documents index and the dedicated Compliance report provide full oversight on the onboarding and compliance status across your suppliers.
The Compliance documents index gives you full visibility of all Compliance documents in one place, and the Compliance report gives full visibility of compliance status at the supplier level, including summary information of compliance across your supplier ecosystem.
The Compliance documents index
You can navigate to the Compliance documents index by selecting 'Compliance docs' from the Companies drop-down in the top navigation bar.
Here you can see all existing Compliance documents on your organisation's Portfolio and you can also click 'My documents' to see any Compliance documents that you are assigned to review. You can also filter Compliance documents by:
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Reviewer: This allows you to find Compliance documents linked to a specific reviewer.
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Company / Supplier category: This categorisation is set on a company level (see this guide for more information).
- Company / Compliance Level: Filter Compliance documents by companies that have been assigned to a Compliance Level. You can narrow down the filter further by selecting the state of the Compliance Level (e.g. suppliers who are Compliance Level A approved).
- Document / Status: Filter Compliance documents by their approval status (e.g. 'Approved', 'Pending Approval', 'Pending Submission' or 'Rejected').
- Document / Type: Filter by type of Compliance document including your company's presets (e.g. Public Liability Insurance) or select 'Custom'.
- Document / Archived: Choose to show or hide archived Compliance documents.
TIP! You can also find links to your Companies index and Compliance report near the top of the Compliance documents index page.
The Compliance report
You can access your Compliance report by selecting 'Compliance status' from the Companies drop-down in the navigation bar.
In the banner at the top of the page you can find summary information on the onboarding and compliance status of your supplier ecosystem, by both number and percentage of suppliers and supplier spend.
TIP! You can also find links to your Companies index and Compliance document index here.
The Compliance report contains a list of all your live suppliers (suppliers who are inactive are not in collaborative mode and cannot respond to Compliance requests). You can search, sort and filter to understand the Compliance status of your suppliers.
What's included in the report
Included in the Compliance report:
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Company: The name of the live supplier.
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All information status: See whether the compliance requests on a supplier are 'Fully approved', 'In progress' or 'Not requested'.
- Fully approved: all compliance documents for this supplier are approved. The number shown relates to the number of items.
- In progress: this supplier's profile contains items which have been requested / uploaded but have not yet been approved.
- Not requested: no compliance requests have been made for this supplier.
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Total spend: The total spend amount of all Projects for this supplier.
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Supplier Actions: The number of compliance items the supplier has to action.
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Client Actions: The number of compliance items the client has to action.
You can also filter the report by:
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Company category: This categorisation is set on a company level (see this guide for more information).
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Compliance Level: Compliance Levels are levels of supplier approval configured by the Super users of your portfolio in line with the BMS requirements of your organisation.
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Level assigned: Filter by companies that have been assigned to a Compliance Level. You can narrow down the filter further by selecting the state of the Compliance Level (e.g. suppliers who are Compliance level A approved).
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Not assigned: Filter by companies that have not been assigned to a particular Compliance Level (e.g. see all suppliers that have not been assigned to Compliance Level A).
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Compliance Information status: See whether the Compliance requests on a supplier are 'Fully approved', 'In progress' or 'Not requested'.
How to maximise value
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Use the filters to the left of the Compliance report to filter your results, so you can explore suppliers who are active with no approved compliance requests.
- Use the Compliance Level filters to understand required actions.
- Go to the Compliance document index to view and complete actions on all Compliance documents. See this IAND Academy guide for more information on managing supplier compliance.
