Compliance Levels make sourcing compliant suppliers from your Company Index easier and faster, with improved understanding of risk where suppliers have expired compliance items.
In this guide we show you how to set up and manage your Compliance Levels as a Super user, to give your team improved controls in the management of your supplier ecosystem, including a full audit of fully-approved companies.
Compliance Levels are visible to your client organisation only and are not seen by your supplier. You can apply a Compliance Level to a supplier irrespective of onboarding status, making it easy to find and manage suppliers approved by other teams in your business (e.g. HR agencies).
Reduced risk: Your organisation has a snapshot and log of suppliers approved to work at different Compliance Levels.
Faster sourcing: Compliance Levels instantly indicate if the supplier is authorised for further work, or if they are not deemed suitable for new contracts.
Improved reporting: The Companies Index and Compliance Index enables filtering by Compliance Level to see supplier status (approved/pending/rejected) so remedial action can be taken.
Setting up a new Compliance Level
To create a new Compliance Level go to Management > Compliance levels from the navigation bar. Level A users (Super users) can create Compliance Levels by clicking the Create a compliance level button and completing the form with a unique single character ID, title and description, and selecting a user to Manage the Compliance Level. If you make a mistake, you can Edit or Delete the level.
Any Level A or B user can be assigned as the Manager, meaning they will receive notifications when suppliers are added to the Compliance Level and when the status changes for any supplier associated with that Compliance Level (e.g. a document expires). You can add or remove Managers once the level is created.
Adding Reviews to a Compliance Level
If a Compliance Level requires multiple sign offs from teams across your organisation (e.g. Finance or QSSE) then you can also add different Reviews to a Compliance Level. For example, multiple Reviews might be needed to enable a supplier to complete high risk work.
Every Compliance Level has one default review called 'Supplier Review'. This can be customised by clicking View/Edit for the Compliance Level to see the details page, then clicking the pencil icon next to the default review. Click +Add review to add more reviews to the Compliance Level.
You can add as many reviews with custom titles and descriptions as required by your BMS processes.
Managing existing Compliance Levels
Edit / Delete a Compliance Level
Level A users can edit the title and description of a Compliance Level by clicking on the relevant Compliance Level name from your list view. You can also delete the entire Compliance Level from here by clicking the Delete button.
Add additional Managers to a Compliance Level
Level A users can add another Manager by clicking on the relevant Compliance Level item and clicking +Add under Managers. Managers need to have Level A or B access. They will receive notifications when suppliers are added to compliance level and when the approval status changes.