Compliance Levels make sourcing compliant suppliers from your Company Index easier and faster, with improved visibility of risk where suppliers have expired compliance items.
Compliance Levels allow your organisation to add an additional level of control, ensuring only approved suppliers are engaged on your opportunities and projects. Compliance levels are configured by the Super users of your portfolio in line with the BMS requirements of your organisation.
Assigning a supplier to a Compliance Level
Level A and B users can assign suppliers to Compliance Levels from a supplier's Company Page, by navigating to the Compliance and Contracts section, expanding the Levels module and clicking the link to +Add.
Setting reviewers for a Compliance Level
If certain Compliance Levels require multiple sign-offs from teams across your organisation (e.g. for high risk work) then your Super user will have added specific Compliance Level Reviews to the Compliance Level. After you assign a supplier to a Compliance Level, you should then allocate a named colleague to complete each of the required reviews:
- Navigate to the Compliance and Contracts section on the Supplier's Company Page
- Expand the Levels module, then click 'Review' for the Compliance Level in question.
- Scroll to the Review status at the bottom of the page and click the link to Assign Reviewer. Choose a named colleague from the dropdown and click Update. This will notify your colleague to undertake the review.
Note: You can reassign a Review to another person if you make a mistake or circumstances change. Click into the Review on that Compliance Level, and click the link to Reassign.
Seeing the status of a supplier
The Compliance & Contracts section on each supplier's Company Page shows which Compliance Levels the supplier has been assigned to and their approval status for each level. A risk flag appears if an approved supplier has any outstanding compliance documents.
Compliance Level Managers are notified about any change in status of approval at the supplier level so they are able to take the relevant action.
Note: This is additional to the automated workflow that requests suppliers to update any expired documents, giving you that extra level of confidence and risk reduction.
All historical Compliance Level approvals and/or rejections are documented for each supplier, giving you a full audit of who has approved/rejected the supplier, when this happened and why.
Reviewing your supply chain
The Compliance Index can be filtered by Compliance Level and also by approval status (approved/pending/rejected) on each Compliance Level.
Looking at the 'All Information Status' field in the table enables users to see whether client users or suppliers have outstanding actions against any compliance documents so they can take action.