This is a guide for suppliers on how to support clients in meeting Procurement regulations using IAND's ESG IMPACT features.
You are asked to provide 4 Social Value metrics to support your clients in meeting UK procurement regulations: PPN 06/20 / PPN 002, PPN 05/21 and PPN 06/21 / PPN 006. These metrics are consistent with your current ESG reporting requirements and are as follows:
Organisation: Headcount and Type (Startup, VCSE)
Carbon: Scope 1 and 2 emissions
Innovation: Grant funding and R&D investment
Diversity: Women in senior roles
This article provides details on why these metrics matter and a step-by-step guide on adding your ESG IMPACT information.
TIP! To make sure that your organisation's information remains up to date on your Company Profile, you should review and update all of your ESG metrics annually.
Organisation
UK procurement regulations (PPN 06/20 / PPN 002) aim to make the UK the best place to start and grow a business by requiring diverse and local supply chains. IAND enables you to show your organisation size and type as well as the locations in which you operate. Your location is defined as your registered office address.
Organisation information
Headcount: Your headcount is required to highlight the size category of your company (micro / small / medium / large) - helping your client report to Social Value regulations.
Startup: A start-up is defined as a company that is designed to grow fast, either developing technology or using technology to operate its business.
VCSE: Your company qualifies as a Voluntary, Community and Social Enterprise (VCSE) if it works toward a social purpose. These sorts of companies are also sometimes referred to as ‘third sector’ or ‘civil society’ organisations.
Carbon
The UK Government has committed to Net Zero carbon emissions by 2050. Regulations (PPN 06/21 / PPN 006) require government departments, bodies and agencies to request their suppliers' Carbon Reduction Plans and to ensure suppliers are committed and planning to achieve Net Zero. IAND captures your annual carbon impact allowing you to provide your total Scope 1 and 2 carbon emissions in tCO₂e.
Innovation
Innovation is a core part of UK procurement regulations as determined in PPN 06/20 / PPN 002 and in the Green Paper for Procurement. IAND captures your annual innovation allowing you to provide information on the amount of grant funding received and your company investments in research and development projects.
How to add innovation information
R&D investment: This is innovation taking place in your organisation, sharing the investment made in R&D in the past year.
TIP! We recommend using the figure from your latest R&D tax relief claim (qualifying R&D expenditure).Grant funding: Share the grant funding you have received to develop new products and services from bodies such as Innovate UK.
Note: Please provide one figure that provides the total funding received from all funding agencies during the period.
Diversity
Diversity and inclusion are at the centre of innovation. IAND captures your annual diversity figures allowing you to provide information on the percentage of women in the upper quartile pay grade at your company.
Diversity information
Percent of women in senior roles: This is the percentage of women in your top pay quartile. This is calculated by hourly pay or FTEs. For large organisations, please provide the data from your latest gender pay gap reporting.
TIP! There are instructions on how to calculate the percentage of men and women in each hourly pay quarter on gov.uk.
Step-by-step guide
To add your ESG data for the first time or to update your current data, hover over 'Company profile' in the top navigation bar and click 'Manage ESG IMPACT'. Alternatively, go to your Company Profile page, expand the ESG IMPACT module and click the 'Manage ESG IMPACT' button.
From here, click the '+Add' buttons to add your data for each available year. This will take you to a short form.
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Read each description and complete the form with your information and the period in which it applies:
Select a time period: You submit a complete year's worth of ESG data at a time. Please ensure the dates you submit are in line with your Financial Year/reporting cycle, so you can review and update data at a time that works for your company (e.g. if your FY ends in December, add ESG data up to the previous December only).
If an ESG metric is not applicable to your organisation, you can mark it as N/A, but you must still provide the date period in which this applies.
Note: When marking as N/A, you must both select a 'Period from' date as well as tick the 'OR mark as not applicable' option. This will indicate the period of time for which the information is not applicable.
Once you have added your information, click 'Submit'.
Continue to add more data from the Manage ESG IMPACT page. If you make a mistake, you can also delete an ESG entry from this page.
Note: Our IAND IMPACT API pulls in publicly available data on your organisation, but anything you manually enter overrides this.
